Thank you to our 2016 Show Sponsors
Artist (Please fill out both forms) Vendors (please fill out both forms) General Inquiries: Please fill out form below
Last year, we had over 600 attendees, 20 artists and nearly 30 vendors.
We also had Cosplay areas, food cantina by Subway, a prize raffle, Children's Area, Scout classes, a Jedi Training Academy and Costume contests.
This year we are targeting to have all of the above, plus
Last year we had some great sponsors including Marvel, Toys R Us, Artway Alliance, Clone Army Customs, and more!!
Our new location puts us in the heart of the Potomac Mills shopping district during peak Christmas shopping time. This combined with our increased advertising, increased word of mouth and successful first show should bring us even more attendance than last year!!
Below is some additional info on our event.
Show Basic Information
Set up on Friday, December 2nd 9pm to midnight & Saturday morning, December 3rd
Show Hours: Saturday: 10am to 7pm and Sunday: 10am to 6pm.
o Gar-Field High School, 14000 Smoketown Road, Woodbridge, VA 22192
o NEW LOCATION: Gar-Field High School
The main floor is a large gymnasium with two auxiliary gyms on the second floor overlooking the main floor.
o There is a large entrance hall and large common area outside the gym entrance.
This will serve as show area as well as the main entrance to the show.
o Off the main entrance hall is alsoa cafeteria. This will serve as both our food cantina and children’s area.
o We will also have access to classrooms for holding panels, Boy Scout classes and Cub Scout classes.
o The show will be a similar format to our previous show and other successful Boy Scout shows in area with additional reach out to the DC Awesome-Con, Richmond Comic Con, Baltimore Comic Con and Star Wars fan communities
o Please refer to initial floor plan below to showing planning layout.
Vendor Set Ups and Tear Down Times
o Access will be provided during the following times to check in, bring in your merchandise and set up your booths:
Friday, December 3rd:
The main gym and entrance will be occupied with a basketball game until 9pm.
Loading entrance and rear hallways will be available.
Second floor areas and classrooms will most likely be available.
Once the basketball game is over, the Troop will start putting up table spaces as
quickly as possible.
Saturday, December 4th: 6am to 10am
Everything will be ready to receive vendors.
Boy Scout and adults will be ready to help move in vendors.
o Exterior entrances and interior entrances to show s areas will be locked and secured Friday and Saturday nights
o We ask that all vendors to have their booths packed up between 6pm to 8pm on Sunday with 8 to 9pm being final clean-up by the Troop
Why Everyone Should Come To Troop 501’s Star Wars Days?
o Star Wars is everywhere! Everywhere you look, there is Star Wars merchandise.
o The show is only 2 week before the new movie opening!! Everyone is excited about Rogue One!!!
o Christmas shopping is at its peak.
Show attendees will be looking to not only enjoy themselves, but also for potential Christmas gifts.
o Great first year!
First year we learned a lot. We had 500 to 600 attendees.
Word of mouth was that it was a great show and we have had lots of requests early in the
year by attendees and vendors/artists when we would be having our show this year.
Return vendors/artists are already signing up (and asking for larger space!)
Location, location, location
o Located in eastern Prince William County, Gar-Field High School is 30 minutes south of Washington, DC,
40 minutes north of Richmond and about 1 hour from Baltimore, MD.
We are/will be advertising in all of these areas.
o Gar-Field High School is just over a mile off exit 158 of I-95 between I-95 and Route 1.
o It is across the street from the major Potomac Mills shopping centers which will be overloaded with Christmas shoppers and near the Stonebridge Shopping Center (Wegman’s, REI, etc.)
o It has a large amount of free parking with easy access in and out of the school facility
o We have significant frontage on Prince William Parkway and Smoketown Road for signage.
Scouting Community Attendance
o In addition to the general public fan base, this event will draw in scouts from the Northern Virginia, DC and southern Maryland.
o Planned scout events will include tours of the artist area in order to meet scout requirements.
Help Boy Scouts
o The proceeds from this event will go towards helping Boy Scout Troop 501.
o This is a young Troop trying to grow in an area with very few Scouting opportunities. (This is our third year!)
o Our name (501) was named after Darth Vader’s Legion due to our love of Star Wars.
o We have scouts within our Troop from all over eastern Prince William County.
o It takes a lot of resources to start and grow and Boy Scout Troop and it is our goal to bring this program and its values to as many of the youth of the area as possible.
Sign Up Specifics
Our vendor and artist forms can be downloaded by clicking on the buttons at the top of this page.
The cost of our booths is very low as we are only trying to cover costs for set-up. Our goal is to have a fabulous show that tons of people will want to attend. This is a both a win for us and for our vendors/artists.
Please sign up as soon as possible so that we can optimize floor space and advertise, advertise, advertise!!
If you have an idea for the show or are interested in running an activity or panel, we want to hear from you!!
If you really want to help support, SPONSORS can also use the vendor form to sign up for added benefits.
Our Troop is very excited about this event and all of the responses that we have received so far. We hope to hear from you soon about joining us for this great event!
Yours In Scouting and May the Force Be With You!